Learner Group Membership
Learner Group Membership
Introduction
A Learner Group Membership defines which learner belongs to which Learning Group, along with when they joined, left, and their current status. This object helps track group rosters over time, showing who’s active or inactive.
Key highlights:
Historical Tracking: You see if a learner was once part of a group and the dates they participated.
Active vs. Inactive: Provide clarity if a learner has dropped the group or completed their participation.
Automated Date Stamps: The system can mark join/leave times, enabling robust auditing of group changes.
Properties
LearningGroupId
Points to the group record (like “Cohort A, Spring 2024”).
ContactId
The learner (Contact) who is part of this group.
JoinDate
When the learner officially entered the group, sometimes system-controlled upon setting status to “Active.”
LeaveDate
If the learner is no longer part of the group, the date/time they left. This is often automatically set when you change their status to “Inactive.”
Status
“Active” if they’re currently in the group, “Inactive” if they have withdrawn or completed their group activity.
CreatedDate
System-managed date/time for when this membership record was first added.
ModifiedDate
Automatically updated whenever membership info changes (e.g., status flips from Active to Inactive).
Example
A student named Maria is added to the group “Project Team: Marketing Analysis” on March 1st with Status = “Active.” She completes the project by April 20, so the instructor sets her status to “Inactive” on that date. The system logs this as the LeaveDate.
Use Case
In a corporate environment, employees join a “Leadership Development Cohort.” Over time, some employees finish the required modules or switch departments. Their membership transitions from Active to Inactive, capturing their involvement period. Management can query the group membership table to see how long each employee actively engaged with the cohort and whether the group’s membership is stable or fluctuating.
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